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Security
WorkCentre 7500 Series Multifunction Printer 63
System Administrator Guide
1. In CentreWare Internet Services, click Properties > Security > Authentication.
2. Click Job Override Policies.
3. Under Color Printing, select Print Job in Black & White, or Delete Job. If an unauthorized user sends
a color job, the job prints in black and white, or is deleted.
4. Under 1-Sided Printing, select Print Job 2-Sided, or Delete Job. If an unauthorized user sends a
1-sided job, the job prints 2-sided, or is deleted.
Controlling Access to Tools and Features
1. In CentreWare Internet Services, click Properties > Security > Authentication.
2. Click Tools & Feature Access.
3. Under Presets, select:
Standard Access to restrict access to the Tools tab at the control panel.
Open Access to allow all users, including non-authenticated users, to access all tools and
features in CentreWare Internet Services and at the control panel.
Custom Access to lock, unlock, or hide tools and features for all users.
4. If you selected Custom Access, select Locked or Unlocked.
5. Select Hidden to hide a service icon from the touch screen of the printer until an authorized user logs
in.
6. Click Apply to save the new settings or Undo to retain the previous settings.
User Permissions
Print permissions are rules that allow you to control printing times and methods for a group of users. You
can:
Restrict color printing, requiring users to print in black and white.
Restrict 1-sided printing, requiring users to print 2-sided.
Restrict a Job Type, such as Secure Print.
Restrict access to specific paper trays.
Specify the software applications from which users are allowed to print.
Restrict printing, color printing, and 1-sided printing from specific software applications.
Note: Users can see a list of restricted print methods in the print driver. If a user attempts to print at a
restricted time or using a restricted method, the printer does not process the job. The printer sends a
message to the user informing them why the job did not print.
User Roles
A role is a set of permissions associated with a group of users. To edit permissions for a group of users,
you edit permissions for a role. There are two types of roles:
Non-Authenticated Users Role: The Non-Authenticated Users role applies to any user who accesses
the printer, but does not provide authentication credentials. This role also applies to anyone who
- WorkCentre 1
- 7500 Series 1
- STAR Program 2
- Contents 3
- 4 Security 59 4
- 5 Printing 101 5
- 7 Scanning 119 6
- 8 Faxing 139 7
- 9 Accounting 159 7
- 10 Administrator Tools 169 8
- Introduction 11
- Overview 12
- More Information 13
- Initial Setup 15
- 4. Turn on the printer 16
- Installation Wizard 17
- Quick Setup Home 17
- Configuration Report 17
- Assigning a Network Address 18
- Enabling Services 20
- Physical Connection Settings 22
- Setting Ethernet Options 22
- Setting USB Options 22
- Network Configuration 23
- AppleTalk 24
- Configuring NetWare Settings 25
- Service Advertising Protocol 25
- Enabling TCP/IP 27
- Configuring IPv4 28
- Configuring SLP 32
- Setting FTP Mode 33
- Enabling SNMP 34
- Configuring SNMPv1/v2c 34
- Configuring SNMPv3 35
- Editing SNMPv3 Properties 36
- Microsoft Networking 39
- Configuring WINS 39
- LPR/LPD 40
- Raw TCP/IP Printing 41
- SMB Filing 43
- SMTP Server 44
- Configuring SMTP Settings 44
- Configuring LDAP Servers 46
- Configuring LDAP Contexts 47
- Defining User Mappings 48
- Configuring Device Access 49
- Configuring Services Access 49
- Configuring Feature Access 50
- Configuring Custom Filters 51
- HTTP Web Services 52
- HTTP Advanced Settings 53
- Proxy Server 55
- Configuring the Proxy Server 55
- Enabling WSD 57
- Sleep Mode Network Settings 58
- Security 59
- Setting Up Access Rights 60
- Local Authentication 61
- User Information 61
- Editing User Information 62
- User Permissions 63
- Assigning Users to a Role 66
- Network Authentication 67
- Network Authorization 69
- Secure HTTP (SSL) 75
- FIPS 140-2 76
- Stored Data Encryption 78
- IP Filtering 79
- Creating an IP Filter Rule 79
- Editing an IP Filter Rule 79
- 2. Click IP Filtering 80
- 3. Click an IP filter rule 80
- Audit Log 81
- Enabling IPsec 83
- Managing Actions 83
- Managing Protocol Groups 85
- Managing Host Groups 86
- Creating a New Host Group 86
- Managing Security Policies 87
- Defining a Security Policy 87
- Security Certificates 88
- System Timeout 95
- Overwriting Image Data 96
- Immediate Image Overwrite 97
- PostScript Passwords 98
- USB Port Security 99
- Printing 101
- General Print Settings 102
- Saving and Reprinting Jobs 103
- Creating a Folder 103
- Managing a Folder 103
- Deleting a Folder 104
- Saving and Printing Jobs 104
- Backing up Saved Jobs 105
- System Administrator Guide 106
- Secure Print Settings 109
- Hold All Jobs 110
- Supported Printing Models 111
- Installing XSUS 111
- Launching XSUS 112
- Adding the Printer 113
- Printing with CUPS 113
- Print from USB 114
- Enabling Print from USB 114
- Managing Copy 115
- Functions 115
- Managing Copy Functions 116
- Changing the Reading Order 117
- Accessing Copy Presets 118
- Edge Erase Presets 118
- Changing Image Shift Presets 118
- Scanning 119
- Setting Scan Policies 120
- Deleting Scanned Files 121
- Deleting Scan Folders 121
- Managing Folder Passwords 122
- Monitoring Capacity 122
- Scanning to an Email Address 124
- Workflow Scanning 125
- FTP or SFTP 126
- NetWare 126
- HTTP/HTTPS 128
- CGI Scripts 129
- Adding a File Destination 130
- Adding a Fax Destination 130
- Scan to USB 136
- Enabling Scan to USB 136
- Configuring Scan to Home 137
- Utility 138
- This chapter includes: 139
- Embedded Fax 140
- Setting Fax Defaults 141
- Fax Mailboxes 142
- Automatic Redial Setup 143
- Send Header Text 144
- Automatic Resend 144
- Batch Send 144
- Audio Line Monitor 144
- Fax Reports 144
- Setting Up Fax Reports 145
- Printing a Fax Report 145
- Fax Forwarding 146
- Creating a Fax Forward Rule 146
- Fax Polling 147
- Server Fax 149
- Internet Fax 155
- Internet Fax Addresses 157
- LAN Fax 158
- Accounting 159
- Xerox Standard Accounting 160
- General and Group Accounts 160
- Creating an Account 161
- Maximum Usage Limits 162
- Printing a Report 163
- Network Accounting 164
- Administrator Tools 169
- Monitoring Alerts and Status 170
- Alert Notification 170
- Email Alerts 170
- Local UI Alerts 170
- Low Supply Warning 171
- Energy Saving Settings 172
- Setting the Date and Time 173
- Taking the Printer Offline 174
- SMart eSolutions 175
- MeterAssistant 176
- Supplies Assistant 176
- Maintenance Assistant 176
- Usage Counters 177
- Billing Information 177
- Cloning 178
- Address Books 179
- Deleting All Names 180
- Deleting a Name 180
- Editing a Name 180
- Fax Address Book 181
- LAN Fax Address Book 181
- Font Management Utility 182
- Network Logs 183
- Enabling Upgrades 185
- Xerox Online Support 187
- Customization and 189
- Expansion 189
- Enabling Extensible Services 190
- Auxiliary Interface Kit 191
- Driver Download Link 192
- Audit Log Event 193
- Identification Numbers 193
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